Ditching Desktop Printers: A Behavior Change Guide to Cutting Paper Use, Energy Consumption, and Costs

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Replacing individual desktop printers with a shared office or department ‘multi-function’ printer (MFP) is one of the most impactful ways campuses can reduce paper use. It also generates a suite of other benefits, including cost savings on paper, energy, ink/toner, increased security, and reduced demand on IT staff time.

This report examines some of the barriers to and motivators for making the switch as uncovered in surveys given to staff and faculty across six higher education campuses. It provides step-by-step guidance for implementing a printer consolidation campaign, including potential intervention ideas based on the results of these surveys.

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