Job announcement: Archival Technician (Hourly Assistant) — Illinois Natural History Survey Prairie Research Institute

Position based at IDNR office in Springfield, IL

The Illinois Natural History Survey, a unit of the Prairie Research Institute, is seeking an individual to conduct informational queries through extensive document collections associated with 350+ Illinois Department of Natural Resources (IDNR) properties, as part of the Owned, Managed and Leased Properties project.  The successful candidate will identify documents of significant value and subsequently provide for their digital archival.

Major Duties and Responsibilities:  Coordinate retrieval of documents (deeds, owner’s policies, documents listed Schedule B of owner’s policy, official plats of survey, parcel plats, conservation easements, leases, nature preserve and land and water reserve dedications, etc.) from IDNR files, the Illinois State Archive’s, and/or various county recorder’s offices.  Using knowledge gained in an appropriate educational discipline, conduct critical informational queries through these extensive document collections of various forms. Evaluate, identify, and interpret all documents to determine archival significance. Provide for the scanning of identified significant documents into digital files using standards and methodology developed for the project (object character recognition, redaction, naming conventions for files and folders, etc.). Provide quality control through a critical review of all scanned files. Archive scanned files on servers; log and track the status of all scanned documents.

Required Qualifications: Bachelor’s degree, preferably in history, library and information science, environmental science or other related discipline; experience with archival process of documents; experience with Microsoft Office products; must have a valid driver’s license; must be willing to travel throughout the state, with occasional overnight trips, to gather necessary information from various county recorders’ offices; ability to lift up to 40 pounds; must be proficient in English in both written and oral forms; excellent communication skills; highly organized with attention to detail; ability to work independently with minimal supervisor.  Preferred Qualifications: Experience reading and interpreting legal descriptions and plat maps to identify location of parcels as well as experience using Adobe Acrobat Professional and ArcGIS software; familiarity with various document scanning methods for all types of documents and sizes.

Salary: $15.00/hr; 20-30 hours per week with the opportunity to work up to 40 hours per week after 3-4 month training period.

To ensure full consideration, applications must be received by June 1, 2018; however, applications will be accepted until position is filled.  Please submit via e-mail 1) a cover letter, 2) resume, and 3) the contact information of three academic or professional references to Chad Hickman at


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